Hybrid Archiving Services
Many organisations that are forced to hold very large numbers of old records that are infrequently accessed, often find it uneconomic to have them scanned , yet do not want to have valuable office space taken by storage for them.
Cave Tab offers a 'Hybrid Archive' service whereby all records are taken from a client's premises, but only the more recent, and thus more active ones are scanned. The remainder are put under FileTrail control, enabling the client to make online searches and requests on the occasions that older records are required.
On receiving a request, Cave Tab will locate the record, immediately scan it and then either upload it to the client's secure hosted EDRMS or electronically transfer it to their in-house system.
The benefits to the client are:
• Office space is completely cleared of paper records.
• Money is only spent on scanning active records.
• Inactive records only have a minimal cost of storage until their retention period has expired and they can be legally destroyed.
Contact us for further details.
