Re-organisation Solutions

Here at Cave Tab we have vast experience in re-organising Filing Systems. Sometimes, this may involve merging several different systems into one, for example, when branch offices are closed and their records need to be absorbed at a Head Office. This can be extremely complicated as often, the index structures used in the sub-offices may be different and thus require standardisation. On the other hand, some organisations require the reverse process, ie. the de-merging of a large, central filing system and relocating it to a series of sub-offices.

There are many different re-organisation type services that can be provided by Cave Tab covering any aspect of Records Management, for example:

File Conversion (converting old systems into new colour-coded folders and loading them into new, high-density storage).

Interfiling - Filing back-logged loose documentation into a filing system.

Auditing - Checking files actually held with computer records of what files there should be.

Inventory checking - Cataloguing records held and creating a database for future client use.

Transition to Archive - Boxing up Teams can be provided to clear Filing Rooms in a controlled process whereby records are barcoded and scanned into barcoded archive boxes for transition to archive, leaving the client with a fully retrievable archive and clear office space.

Document Classification - Sometimes clients have files which are unstructured but require sorting into Document types, HR files being a good example of this. Cave Tab offer the service of sorting filed documents into pre-agreed types and re-filing so that clients have a properly structured system as a result.

Cave Tab has the capability to put a Project Team into your organisation to carry out these and many other tasks, enabling you to outsource the whole process to a knowledgeable and reliable service provider.